WorkCyte: Training is live, Pit Crew, faculty pay and benefits

CATEGORIES: Announcements

How will you get reimbursed for expenses in Workday? How will you report time off? Learn NOW in Workday training through Learn@ISU.

You can find a list of recommended training by role on the Workday website:

The Workday team is also working on a list for cost center managers. You can also attend the last two workshops:
Absence Management WorkCyte WorkshopAn overview of requesting time off, requesting a leave, and approving absences. This workshop is open to all Faculty and Staff.
Date/Time: May 15, 2019 – 3:00 – 4:00 PM
Location: HOOVER 2055 Time Tracking for Managers and Timekeepers with Nonexempt Employees WorkCyte WorkshopAn overview of entering time and time off on behalf of nonexempt employees, time entry codes and time calculation tags, and the reporting features of the Time Tracking functionality in Workday. This workshop is intended for Managers and Timekeepers with nonexempt employees but also open to all ISU Faculty and Staff.
Date/Time: May 22, 2019 – 11:00 – 12:00 PM
Location: MARSTON 2200 If you would like to register for any of the above workshops, click here.

Below is a monthly WorkCyte update for academic units. The date for Workday to go live is July 1, but there are many other deadlines approaching in the near-term. Please take a moment to read the updates below, and keep reading Inside Iowa State and Around LAS for periodic updates. And, of course, lean on your LAS Pit Crew or Transition Team when you need support.

ISU Academic Unit Update

This month, we are highlighting the role of your PIT Crew, changes to faculty pay and benefits, and a to-do list to help ensure your information is accurate when it transitions to Workday. Make a pit stop at the desk of your favorite PIT Crew member – and thank them for taking on the extra work that is part of the role. The “PIT” in PIT Crew stands for Project Implementation Team, and their role includes reviewing WorkCyte changes and implementation plans, identifying roles throughout the unit, and determining appropriate training needs. The PIT Crew for our unit includes:
  • Arne Hallam (Pit Crew Chief)
  • Stacy Kilstofte
  • Venita Currie
  • Andrew Albinger
  • Amy Juhnke
  • Mallory Hamilton
  • Betsy Happe
  • Kristin Doerder
  • Katie Thorson
  • Christine Watson
Of course, PIT Crews shouldn’t be confused with the Transition Teams (even though a few colleagues have the distinction of serving on both!). The Transition Teams are specific to Improved Service Delivery, working with both employees and managers to redistribute responsibilities for those colleagues who are moving to the service teams, as well as those who will remain in their units. Don’t hesitate to contact your nearest PIT Crew member if you have questions about the WorkCyte program. They might not know all the answers, but they certainly know how to find them. LAS Transition Team:
  • Arne Hallam – co-chair
  • Stacy Kilstofte – co-chair
  • Venita Currie – finance representative
  • Mallory Hamilton – human resources representative
  • Kristin Doerder – finance representative
  • Christine Watson – human resources representative
  • Katie Thorson – finance representative
  • Courtney Witte – department representative
  • Shannon Barr – department/center representative
  • Simon Cordery – department chair representative
  • Betsy Happe – communication, logistics, and data
Questions about the transition team can be sent to: Changes to faculty pay and benefits B-base faculty (generally, faculty on 9-month appointments) received a communication earlier this week outlining changes to how benefits are processed and deducted during the summer months. If you missed it, here’s a quick summary of actions that are required by May 16. Summer salary: To ensure you are paid correctly over the summer, let your department chair or administrative staff support know immediately if you plan to earn summer salary. Faculty who have summer salary processed in May or June will have one month of benefits deducted from each month of their summer pay. This means there will not be a double or triple deduction in May, so long as summer salary appointments are processed by May 16! (The primary focus is on May and June salary/deductions, which will occur before Workday is launched on July 1. If summer pay is processed in July or August, those benefit deductions will also occur in each month’s pay.) Resignations/retirements: Likewise, timely processing of faculty who are separating from the university will help avoid double or triple deductions taken from the May paycheck. Let your department chair know immediately if you plan to resign or retire from your position at the end of the current academic year (i.e., May 15, 2019). Faculty who plan to resign during the summer, and who have a paid summer appointment, will have benefits coverage only until the end of their last summer month. Again, the timely processing of summer salary, retirements, and resignations will help prevent incorrect withholding for benefits, which must be remedied at a later date, as well as ensure that Workday has the most accurate information when it becomes operational in July. The entire communication can be seen on the Provost’s Office website. You can also find more faculty-specific information under the Faculty tab on the WorkCyte website. Your pre-Go-Live to-do list There are a few simple things you can do now to help ensure that your information is accurate and up-to-date when it migrates to Workday on July 1:
  • Update your personal information, including any name and address changes
  • Process any outstanding reimbursements
  • For faculty, complete the summer salary or 12-month pay option process, if applicable
  • Make any desired changes to your payroll direct deposit information
For more information Look for more information on WorkCyte each month through this newsletter. You can also stay up-to-date by reading Inside Iowa State every week, and by visiting the project website: